LEA Articles Conventions General Instructions

See also: LEA Manuscript Submission and Acceptance Procedure, LEA Referencing Style & LEA Author Checklist

Thank you for your interest in publishing with Leonardo Electronic Almanac. These are notes that will assist you in preparing a contribution either for an online article or in response to one of our thematic issues.

To ensure a successful publication process, please look at the sample article pages that we have enclosed.

Below you will find layout and format instructions, naming conventions for your files, a note on artwork/images, and a checklist.

Please follow these guidelines with great care.

Articles’ Basic Layout and Format Instructions

Format
Microsoft Word documents are preferable with .doc and .docx extensions. Although we accept PDFs in the review phase, please note that in the print publishing and online publishing phase a Microsoft Word document will be required.

Images
LEA will publish images online and offline. The images should have a minimum size of 800px width for landscape and 514px for portrait. The preferred extension is .tiff particularly for print publishing and the resolution should be at 300 dpi.

For online articles, in the first instance, please send images as .jpeg at 72 dpi.
The preferred size for online images is 800px width by 514px height and the extension is .jpg.

LEA is a highly visual magazine and we welcome the submission of images, tables and other visual supports as long as they are in the specified formats.

Please do not insert the images in the body of the article in the Word document. Instead, indicate placement of artwork in the manuscript in brackets: [Photo 1 near hear] or [Table 1 near here].

Article length
Articles may range from 1000 words up (10 manuscript pages and upward), 3–6 page opinion pieces, book reviews, and technical columns.
LEA articles’ medium length is between 5000 to 6000 words. Please note that we also accept lengthier or shorter articles.

Please contact the Co-editor Ozden Sahin if you have any questions regarding length, as we have a great deal of flexibility for each issue of the journal or for our special issues.
Ozden Sahin: ozden.sahin@leoalmanac.org

Contact information
Please include your contact information at the end of the document. You should provide: your name, your title, the name of your institution or specify that you are an independent scholar, a complete address, phone, fax (if appropriate), email, institutional website and personal website.

Your contact information will appear both in print and online therefore make sure that you are comfortable sharing the information publically.

Deadlines
You are invited to send your text by the deadline when one is specified in the call for papers. LEA has also open issues, in that case the papers will be reviewed on an ongoing basis and a deadline is dependent upon the editorial team. In this case there could be more than one issue on the same thematic strand: e.g. Green Skies I and Green Skies II.

Who to email
Send your files to LEA’s Co-Editor Ozden Sahin at ozden.sahin@leoalmanac.org or to info@leoalmanac.org

Endnotes
Please use endnotes (avoid footnotes at the bottom of the page) and do not use the footnote feature in Word. Instead place footnote numbers like this [1] by hand, and put the notes after the end of the article following the word Endnotes in bold.

Editorial style
The Leonardo Electronic Almanac uses the Chicago Style Manual. Please adhere to this styling convention in your submission.

Writing conventions
Use only one space following a period at the end of a sentence.

Do not justify the right side of the text. The text should be aligned left like in this document.

Do not insert double spaces between references, notes, or paragraphs.

Please do not apply any formatting to your document.

Avoid using space tabs or inserting multiple spaces to give the impression of a space tab. The document will be formatted by the designers.

Do not underline anything. Use italics or bold instead.

File naming conventions
Please name the article file, placing your last name and underscore and two words chosen from the title, as follow:

YourLastName_2Words.doc

example

Aceti_DisappearanceDreams.doc

If you are sending an additional document containing notes the file would be named as follow:

Aceti_DisappearanceDream_Notes.doc

Artwork should be named similarly, with the addition of the figure number.

Aceti_DisappearanceDream_Figure1.tif (this may be a drawing, graph, or photo)
or
Aceti_DisappearanceDream _Table1.tif (this consists of text and lines dividing that text or other graphic elements)

Please note: a figure is a line drawing, graph, or photo. A table is made of text and lines dividing that text.

Any artwork must have a caption. Please write captions including appropriate credit line for each Figure or Table. Save these captions as a separate document, with the following naming convention:

Aceti_DisappearanceDream _Captions.doc

Artworks
If you plan to include any artworks (images, photos, charts, figures, tables) please obtain copyright permission and provide us with the sources’ contact details.

As author, it is your responsibility to secure any necessary permission for any artwork that you wish to include in your articles, reviews and commentatries. Since the author signs any and all permission agreements in this regard, please use LEA permission forms.

Any artwork must have a caption. Please write captions including appropriate credit line for each Figure or Table. Save these captions as a separate Word document, see above “File naming conventions.”

Images should be supplied as Photoshop TIFFs, black and white or color, 300 dpi resolution, minimum 800pixel wide. If all you can provide are JPEGs they can be accepted as long as they are at 300 dpi resolution and minimum 800pixel wide.

We cannot use charts and graphs supplied in Word or Excel. Please provide charts and graphs in Illustrator, saved as TIFFs or JPEGs at 300dpi resolution and minimum 800pixel wide.

To facilitate the upload of artworks we will issue an invitation to a shared folder where you can easily drop your artworks. Please drop your artworks in the folder with your last name followed by LEA: e.g. aceti_lea.

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